How to Use Chat Formatter
Complete guide to transforming WhatsApp and Telegram chat exports into professional, court-ready documents with privacy protection
Quick Start (3 Steps)
1. Upload Chat
Export from WhatsApp or Telegram and upload the .txt file
2. Apply Redaction
Automatically redact emails, phone numbers, and sensitive data
3. Export
Download as PDF, DOCX, or CSV with professional formatting
Export Your Chat
First, you need to export the chat conversation from your messaging app
- 1.Open the chat you want to export
- 2.Tap the three dots (⋮) in the top right
- 3.Select "More" → "Export chat"
- 4.Choose "Without Media" (recommended)
- 5.Save the .txt file to your device
Telegram
- 1.Open Telegram Desktop app
- 2.Open the chat you want to export
- 3.Click the three dots (⋮) menu
- 4.Select "Export chat history"
- 5.Choose format and save the file
Pro Tip
Export without media files to keep the file size small and upload faster. Chat Formatter focuses on text content.
Upload to Chat Formatter
Sign in and upload your exported chat file for processing
Create an Account (Free)
Sign up for a free account - get 3 conversions per month with no credit card required
Click Upload Chat
From your dashboard, click the upload button and select your .txt file
Automatic Parsing
Chat Formatter automatically detects WhatsApp or Telegram format and parses the conversation
Apply Privacy Redaction
Protect sensitive information before exporting
Privacy Patterns (Automatic)
Email Addresses
user@example.com → [REDACTED]
Phone Numbers
555-123-4567 → [REDACTED]
Social Security Numbers
123-45-6789 → [REDACTED]
Credit Card Numbers
4532-1234-5678-9010 → [REDACTED]
IP Addresses
192.168.1.1 → [REDACTED]
URLs
https://example.com → [REDACTED]
Preview Modes
👁️ Original
View the conversation as it was originally - all data visible. Use this to review what will be redacted.
🔒 Redacted Preview
See what the final export will look like - all sensitive info replaced with [REDACTED].
Custom Patterns (Pro)
Add your own regex patterns to redact custom information:
- • Employee IDs or badge numbers
- • Case or reference numbers
- • Account numbers
- • Any custom identifiable information
Filter Messages (Pro)
Refine your conversation before export
Date Range
Filter by last 7 days, 30 days, 3 months, 1 year, or custom date range
Participants
Show messages from specific participants only
Message Type
Filter to show text messages only or media messages only
Text Search
Search for specific keywords or phrases in the conversation
Export Your Document
Choose your preferred format and download
Professional, court-ready documents with consistent formatting
✓ Best for legal use
✓ Universal compatibility
✓ Non-editable
DOCX
Editable Word documents for further customization
✓ Fully editable
✓ Microsoft Word compatible
✓ Add annotations
CSV
Spreadsheet format for data analysis
✓ Excel compatible
✓ Data analysis ready
✓ Import to databases
Common Use Cases
⚖️ Legal Evidence
Submit chat conversations as evidence in court with proper redaction and professional formatting
🏢 HR Investigations
Document workplace communications while protecting employee privacy and PII
🔍 Compliance Audits
Create compliant records of business communications with HIPAA/GDPR redaction
Frequently Asked Questions
Is my chat data secure and private?
Yes! Your conversations are processed securely and only you can access your uploaded chats. We use encryption and don't share your data with third parties.
Can I edit the document after export?
DOCX exports are fully editable in Microsoft Word. PDF exports are read-only but maintain professional formatting.
What chat formats are supported?
Currently we support WhatsApp and Telegram text exports. Signal support is coming soon!
How does the redaction work?
We use pattern matching to automatically detect and replace sensitive information. You can preview both original and redacted versions before exporting.
Can I undo redactions?
Yes! Redactions are only applied to the exported document. Your original conversation remains unchanged in our system.
Ready to Transform Your Chats?
Start converting your chat exports into professional documents today